LondonZugAmsterdamAustin

PMO Analyst

London, Greater London, South East, England

Posted:3d ago
Location:London, Greater London, South East, England
Job Ref:BH-50171
Expiry date:11/22/2024
PMO Analyst – All experience Levels

 
Role Overview

You will be reporting directly to the Head of EMEA PMO and Business Management and will be responsible for performing a combination of governance and Financial Administrative duties across the portfolio of projects that the IT Lead has overall delivery responsibility for.
 

Responsibilities:

 
  • Financial Planning: supporting your IT Leads through the annual planning and half yearly forecast process, collating demand in line with budget planning protocols and timelines.
  • Portfolio Finance: maintain financial data to track against budgets, working closely with your IT Finance partner and PMO Governance peers to review month on month trends, resolve mis-bookings and highlight any negative trends (actuals vs. budget)
  • Time Tracking Support and Control: maintenance of project and people related static (project server plans) that underpins the universal time tracking tool, oversight of the time entry and timesheet approval processes as well as any time related adjustments required to realign mismatches associated with the project team/resources that you support.
  • Project Governance – Responsible for the central RAID, oversee the production of project status reports, critically challenging project RAG and status in line with project governance guidelines. Ensuring Ringi workflows and relevant governance documentation is raised and submitted on time, this includes project initiation documents (PIDs) and drawdown requests. Support project prioritisation reviews.
  • Resource Management – Monthly assessment of Project FTE demand and plan allocation of work in advance.
    • Meeting Support & Coordination: - support the production of SteerCo and/or PWG PowerPoint decks, cover minute taking, provide a query handling service to key stakeholders and project managers. Maintaining a transparent calendar of key meetings, events, reminders that are associated with your project team’s deliverables.
    • Quality Assurance & Repository Management – ensuring tools and templates are in place and utilised, repository sites (SharePoint, Confluence) are kept up to date with the latest artefacts, promoting good housekeeping and audit control.
    • Benefits Management & Realisation: - ensuring the process of identifying and quantifying, project benefits are adequately tracked and documented.
  • Hiring Governance: co-ordination of resource demand through the relevant governance process, onboarding new resources (raising IDMs) and tracking SOW renewals. Ensuring leavers are offboarded in timely manner.
  • Procurement Support and Control: ensuring requisitions are raised on time and in line with the procurement operating model and control points that are directly linked to third-party financial commitments.
 

 

Required Skills and Experience

 
  • Deep understanding of key disciplines and methodologies within a typical PMO and Business Mgmt. infrastructure
  • Evidence of supporting and driving a combination of project governance and financial administrative processes within an IT environment, ideally in an investment banking or financial services sector.
  • Experience with supporting a medium to large sized fast-paced project delivery team, under a matrix-managed global company.
  • Previous experience supporting annual budget planning/forecasts process.
  • Numerical mindset with proven record of tracking budgets/spend and managing variances to resolution.
  • Strong communication and interpersonal skills with a collaborative mindset.
  • Excellent organizational and presentation skills
  • Analytical thinker with strong problem-solving skills, comfortable working amongst complex data sets, challenging and reporting data related anomalies.
  • Precise attention to detail and accuracy
  • Experience of prioritizing work to meet tight deadlines.
  • Adaptability to changing requirements and technologies.
  • Competent in MS Excel (Pivot tables, VLOOKUP)
  • Proficiency in other Microsoft Office Products, particularly PowerPoint, MS Word, MS Visio and MS Project
  • Knowledge of JIRA, Confluence, SharePoint or equivalent tools

 


Apply now

Apply

Related jobs.

View all jobs